Getting started

This is the sixth year of the New Year Plant Hunt and, each year, more and more people are taking part. So many of you are sending in records now that we had to come up with a new way to enter your data and for us to keep you updated on progress

We have a new mobile app and website which use a similar structure. Before you begin to enter records here's what you need to know:

Register as a user of iRecord

Records from the mobile app and from the website are stored on iRecord. Many of you may already have an iRecord account, but if not then you will need to register on the iRecord website. It's straightforward to do and only takes a minute, but email us if you hit any problems.

Please come back to this page once you've registered.

Register on iRecord »

After you register, iRecord will send you an email to activate your account. Please follow the link in that email and set a password for your iRecord account.

Plan your expedition and set out!

Where you go is entirely up to you, but please remember that, to keep everyone's list comparable we ask that you limit your recording to a maximum of three hours.

If you're planning to use the mobile app then please install it on your phone, while you still have a strong internet connection at home. Open the app and log in using your iRecord username and password. Once you're out in the field you can use the app to store your records without needing a mobile internet connection. Remember to upload your records from the app once you're back home or in range of an internet connection.

Use the mobile app or website to record your finds

Whichever option you choose, you'll need to know your iRecord username and password.

Use our mobile app

If you have an Android or Apple smart phone then you might like to download our recording app. This will let you record your New Year Pant Hunt records as you walk and makes it easy to add photos and to automatically include accurate grid-references using your phone's GPS.

This is the first time that we've tried using a mobile app for the plant hunt. We think the app will work well, but please also take a pencil and notebook or a BSBI recording card with you as a backup. If the app doesn't work properly for you then it would be frustrating if you couldn't record your finds!

Get it on Google Play

Use the website

If you've already been out recording or are planning a New Year Plant Hunt then thank you!

The next step is to enter your list of finds on the website. The button below links to our recording form, which is similar to the mobile app but optimised to work as a web page.

Enter your records »

Help with using the online recording apps

  1. Click on 'Enter your Records' to go to the recording form or open the NYPH mobile app.
  2. Once the page has loaded, click through any introductory screens and click 'Start the Hunt'.
  3. Start typing in the plant name and select from the list OR click 'Unknown Plant' and upload a photo.
  4. For your first record: after choosing a plant name you'll be directed to the location page.
  5. Click on the map to pick a grid reference OR type a grid reference into the field at the top of the page.
  6. Enter a place name – ideally, pick a name that would apply to most of your records, so that you don't need to keep retyping new site names.
  7. If you'd like your chosen place name and grid reference to apply to your subsequent records, then click the padlock icons (so that they appear closed).
  8. Click on the back arrow (top-left) to save your record and return to the start page, which will now list your new record.
  9. Continue adding more records either by sending images (click on the camera icon) or by picking from the list of species (click on +).
  10. You can edit a record by clicking on the entry in the list. From the record details page, click on the rows to add or change the plant name, recorders' names, location or to add comments. Your own name will be filled in automatically as recorder, but if you are part of a group then you might want to edit the recorder field to include everyone – if so, click the padlock (to the closed position) once you've entered all the recorders' names to apply them to every record.
  11. Once you have finished editing your records, click Send. It's tricky to edit records once sent, so please check very carefully before you click Send!
  12. You will then be asked to log in with your iRecord ID or to create an account if you haven't already done so.
  13. If you see a rotating symbol, your records are being sent through for validation.
  14. If this doesn't happen, or if it's very slow then first check if any problems have been highlighted – every record needs to have a site name, grid-references and either a species name or a photo. If no errors are shown, then check that you have an internet connection. Trying clicking the button again to retry the send process. If you still encounter problems then please email us.
  15. You can add new lists from different places and with different recorders but please let us know if you are submitting two separate lists on the same day.